File Sharing Management

IFCdata users can share files with their IFC groups and other users onthe same  IFC server, with IFC users on other IFC servers, and create public shares for people who are not IFC users. You have control of a number of user permissions on file shares:
  • Allow users to share files
  • Allow users to create public shares
  • Require a password on public shares
  • Allow public uploads to public shares
  • Require an expiration date on public share links
  • Allow resharing
  • Restrict sharing to group members only
  • Allow email notifications of new public shares
  • Exclude groups from creating shares

Configure your sharing policy on your Admin page in the Sharing section.

../_images/sharing-files-1.png

  • Check Allow apps to use the Share API to enable users to share files. Ifthis is not checked, no users can create file shares.

  • Check Allow users to share via link to enable creating public shares forpeople who are not IFC users via hyperlink.

  • Check Enforce password protection to force users to set a password on allpublic share links. This does not apply to local user and group shares.

  • Check Allow public uploads to allow anyone to IFC upload files topublic shares.

  • Check Allow users to send mail notification for shared files to enablesending notifications from IFC. (Your IFC server must be configuredto send mail)

  • Check Set default expiration date to set a default expiration date onpublic shares.

  • Check Allow resharing to enable users to re-share files shared with them.

  • Check Restrict users to only share with users in their groups to confinesharing within group memberships.

    Note

    This setting does not apply to the Federated Cloud sharingfeature. If Federated Cloud Sharing isenabled, users can still share items with any users on any instances(including the one they are on) via a remote share.

  • Check Allow users to send mail notification for shared files enablesusers to send an email notification to every IFC user that the file isshared with.

  • Check Exclude groups from sharing to prevent members of specific groupsfrom creating any file shares in those groups. When you check this, you’llget a dropdown list of all your groups to choose from. Members of excludedgroups can still receive shares, but not create any

  • Check Allow username autocompletion in share dialog to enableauto-completion of IFC usernames.

 

Note

IFC does not preserve the mtime (modification time) ofdirectories, though it does update the mtimes on files. See Wrong folder date when syncing for discussion of this.

 

Creating Persistent File Shares

When a user is deleted, their files are also deleted. As you can imagine, thisis a problem if they created file shares that need to be preserved, becausethese disappear as well. In IFC  files are tied to their owners, sowhatever happens to the file owner also happens to the files.

One solution is to create persistent shares for your users. You can retainownership of them, or you could create a special user for the purpose ofestablishing permanent file shares. Simply create a shared folder in the usualway, and share it with the users or groups who need to use it. Set theappropriate permissions on it, and then no matter which users come and go, thefile shares will remain. Because all files added to the share, or edited in it,automatically become owned by the owner of the share regardless of who adds oredits them.

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